Approve a page, and the approval expires the moment somebody edits it. No reminders to configure, no re-approval workflow to forget.
With no approval process, everybody knows a page is just a page.
With one that goes stale quietly, a page carries a tick saying a named person signed it off, while the content they signed off has been edited underneath them. Somebody follows a procedure because it was approved. It was. A different version of it was.
That failure is invisible by design. Nobody re-reads a document to check whether the tick still applies, because the entire point of the tick is that you do not have to.
Approve a page and the byline says who approved it and which version. Edit the page, and with nobody doing anything, it changes:
| Approved by Dana Ruiz at version 4. This page is now at version 7, so that approval no longer covers what you are reading. |
On the byline, under the page title, beside the author and the date. The state is written there in words, so a reader sees it before they start trusting the page rather than having to open something to check.
It is not an audit record. It stores the current decision for each page, not a signed history of every decision ever made. If you need an audit trail for a regulator, this is not that product, and we would rather say so on the way in.
It does not lock pages, gate publishing, or add a workflow anybody has to learn. It never writes to your Confluence.
Approvals are not offered on live documents, because those change continuously and there is no fixed version to attach an approval to. The app says so rather than showing a state it cannot stand behind.
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